n8n workflow for weclapp
The n8n 4 weclapp Autopilot takes the routine work out of your order processing: create the order confirmation, create the delivery note, generate the invoice. It checks your orders around the clock, catches errors and is set up in five steps.
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From incoming order to booked invoice: four steps that run without manual work for standard orders.
The flow sets shipping method, notes, payment and workflow rules before the order confirmation goes out.
The order moves cleanly into your fulfillment process. Automatically, without a click.
Immediately, or only once the goods are back in stock. Ideal for partial and back orders.
Once the goods have shipped, the flow issues the invoice and closes open documents, so nothing gets stuck in accounting.
The Autopilot takes over a process that repeats every day, while keeping an eye on the special cases.
The flow checks new and open orders at fixed intervals and triggers the next step. Your warehouse no longer waits for the next manual batch run.
Confirmed orders that haven't shipped yet stay in view. As soon as the goods arrive, the process continues. No Excel list, bulk action or chasing.
Standard orders run straight through. The flow only processes prepayment orders once they are paid. So you never ship without payment.
Dedicated error paths and retries on the critical creation steps catch hiccups. That spares you aborted runs and manual cleanup in the ERP.
Paginated queries, batch processing and a built-in throttle protect your API. Why that matters is explained in the weclapp API rate limit.
You exclude individual orders with a custom attribute and entire sales channels from automatic invoicing. All settings live in one place in the workflow.
One-time payment · No subscription · Workflow download
n8n Cloud is the fastest start without your own server; its plans bill by executions. Self-hosted gives you more control and more predictable costs at high volume, for example on a Hostinger VPS (20% off via our link).
An API token with permissions for orders, deliveries and invoices. That's all you need on the weclapp side.
From import to your first automated order, no coding required.
Upload the workflow in n8n via “Import from File”. Some nodes will then show a red triangle. That's normal and disappears in the next step.
Create an HTTP credential with your weclapp API token and base URL. Then open every node with a red triangle, assign the credential and save.
In the “Edit Fields Constants” node, enter tenant, sales channels, rules before order confirmation and invoicing logic. Create the required custom attributes in weclapp and add their IDs there as well.
Open the Schedule Trigger and choose the interval; the default is every 5 minutes. Save.
Create a test order, run the workflow manually and check: order confirmation, delivery note, delivery, invoice, closing. If everything fits, activate the workflow.
No. You import the workflow, add your weclapp credentials and enter your settings in one central place. The five steps above guide you through the setup.
Yes, both work. In n8n Cloud, costs per execution apply depending on your plan; self-hosted, you only pay for your server.
You exclude individual orders with a custom attribute in weclapp. You can exclude entire sales channels from automatic invoicing. Prepayment orders only continue once payment has arrived.
No, you pay for the workflow once, with no subscription. Costs for n8n itself, meaning a cloud plan or server, come on top.
Yes, just get in touch. In an initial call we look at how your order process works and how the Autopilot fits your weclapp best.
Get the Autopilot and let your order processing run by itself from the first import. Prefer to start with support? In an initial call we look at your order process together.
