Scan workflow with weclapp: all scan modes at a glance

Each mode is its own article with process, target group and limits:

• Scan the delivery note, print the label: the entry point: scan the delivery number, open the delivery, finish with the shipping scan. Optionally the sales order number instead of the delivery number, or additionally the tracking number of an external label. Also available as a paperless delivery list without scanning.
• Packing check by barcode: scan items, check quantities: confirm every line by EAN, the counter keeps running, shipping only when everything matches. Bills of materials, intermediate saving, partial quantities with remaining delivery.
• Scanning batches and serial numbers: GS1-128 or DataMatrix code on the box, simple batch number, serial number or IMEI: the app selects batch and stock deterministically.
• Multi-package shipping: scan the box, one label per package: scan the box, assign items, one label per package. Quantity limits per item and weight limits per package, standard packaging per shipping method, box inventory in weclapp.
• Batch picking with cart and Turbo Label: several deliveries of one shipping method on one cart, pick by scan, create labels in advance and print them on the item scan. For shops with many single-item orders.
• QR code login at the packing table: sign in via QR label instead of a password, revocable, for shared packing tables and handhelds.

The modes depend less on the industry than on your packing table. Typical setups as we see them at weclapp shippers:

• One packing table, tablet or laptop, small 2D scanner, label printer: Scan the delivery note plus packing check by barcode. Paperless via the delivery list, the next delivery opens automatically.
• Several packers at several stations: the same, plus a separate filter on deliveries per person and QR code login, so nobody types passwords at the packing table.
• Many orders with exactly one item: Batch picking with Turbo Label. The cart collects the deliveries, the label is already done when the item is scanned at the packing station.
• Large B2B orders, pallets, freight forwarding: Packing check with box scan, serial numbers if needed. SSCC pallet labels and dangerous goods run via the carrier integration, for example Gebrüder Weiss or Dachser.
• Batch-controlled products (dietary supplements, ingredients, cosmetics): Batch scan via GS1 code. One scan on the box selects item and batch; if the best-before date in the code differs from the stock, the app warns you.
• Sets and bills of materials: Packing check with a bill-of-materials flag, then the set is scanned and the components count along.

Not sure? We'll look at your packing table in the intro call and tell you which combination you really need.

• Item master data: EAN per item (per variant for variants). Batch or serial number requirement on the item if you use those modes.
• Additional fields: depending on the mode, a few custom attributes on the delivery or item, for example “only confirmable by scan”, “bill of materials” or “does not need to be scanned”. We set them up with you.
• Printer: a label printer reachable via weclapp print jobs; optionally separate printers for customs and dangerous goods documents.
• Hardware at the packing table: a handheld scanner that behaves like a keyboard and ends the scan with Enter (a 2D scanner for DataMatrix and QR codes), plus a browser.
• Carrier: your own contract with the shipping carrier, connected via Fulfillment 4 weclapp, such as DHL Paket, DPD, GLS, Österreichische Post or Schweizerische Post.

The scan is the trigger, three things hang on it:

• Label printing: print the label on the shipping scan, re-create the label for deliveries already shipped (only with the setting “Allow duplicate shipping”), printer assignment per document type. Details on Print automation with weclappOS.
• Customs: customs data comes from the weclapp items and ends up in the customs documents when the label is printed, with no extra step at the packing table. Details on Zoll-Automatisierung 4 weclapp.
• Dangerous goods: ADR check and transport documents are created at shipping from the dangerous goods data of your items. Details on Gefahrgut 4 weclapp.

Delivery note scan: standard in every installation. Scans the weclapp delivery number; with the setting “Scan sales orders instead of deliveries”, the sales order number instead, and the delivery is then created automatically.

Tracking number scan: optional setting for deliveries where the tracking number of an external label is already stored in weclapp; we set it up with you. A shop order number cannot be scanned.

Item scan: needs an EAN or item number on the item. Items without an EAN, batch or serial number are confirmed manually, with a reason.

Box scan: needs the packaging as items with an EAN in the weclapp product group “Shipping material”. One label per box for all carriers that support multi-package shipments.

Batch scan: GS1-128 and GS1-DataMatrix with GTIN, batch and optionally best-before date, alternatively the plain batch number. The item must be batch-controlled in weclapp; we enable the GS1 variant for you.

Serial number scan: exact serial number against the weclapp stock, or IMEI with check digit via the comment scan; duplicate scans are detected.

Batch picking and Turbo Label: in rollout with selected customers. Turbo Label only for deliveries with exactly one item in quantity one, because the labels are created in advance at the carrier.

QR code login: QR label with a revocable token, no passwords at the packing table. Permissions remain those of the stored user account.